Choosing the right board meeting software can be challenging due to the wide range of options available. If you’re looking to improve the efficiency and effectiveness of your board meetings, it’s important to identify the most suitable tool.
Board Meeting Software is an online tool created specifically to assist the organization and management of board meetings. It simplifies tasks like scheduling, sharing documents, conducting votes, and keeping track of meeting minutes.
These software solutions also include features promoting effective communication and collaboration, allowing members to participate remotely while ensuring the security and privacy of the information discussed.
The main goal of this technology is to streamline administrative tasks associated with board meetings, freeing up board members to concentrate on important decision-making and strategic discussions.
If you are already familiar with board meetings but want to enhance their engagement and interactivity, this article is tailored to your needs. Below, we present a compilation of 30 tools and software ideal for board meetings.
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What Is Board Meeting Software?
Board meeting software is a digital solution designed to streamline and support the management of board meetings. This innovative tool offers a range of features to help with scheduling meetings, sharing documents, keeping track of meeting minutes, and enabling secure communication between board members.
Whether meetings are in person or virtually, this software is tailored to meet the unique requirements of organizing your board meetings, ensuring that all meeting-related tasks are efficiently handled.
Board meeting software offers several advantages, such as simplifying the organization of meetings, promoting better collaboration among board members, and ensuring the secure management of meeting documents. One of its key features is the ability to facilitate remote participation, enabling all members to actively engage regardless of their physical location.
Additionally, the software helps in maintaining precise records and adhering to governance standards, providing a centralized platform for all board meeting tasks. As a result, this software contributes to more streamlined, productive, and well-managed board meetings.
Best Board Meeting Software in 2024
1. Zeck
In today’s world, where virtual and hybrid board meetings have become the norm, Zeck provides cutting-edge board meeting software that enables organizations to maximize the benefits of their board meetings. Zeck revolutionizes the conventional board deck by transforming it into an immersive and efficient interactive website, putting an end to the frustrations associated with board meetings.
Preparing traditional board decks can be time-consuming, and they are not easily readable on mobile devices. However, Zeck offers a solution to these issues with their board meeting software. This software is mobile-friendly and allows for customization, making it easier to access and read important insights that can contribute to productive and engaging board meetings.
Zecks offer visually appealing and interactive websites that are equipped with advanced communication features. By enhancing the engagement level for your board members, you can maximize the value of your board meetings. This transformation will turn dull presentations into impactful strategic discussions filled with lively debates and banter.
In addition, Zeck’s software utilizes advanced features for board governance, such as automatically generating and approving meeting minutes, conducting secure voting, and signing documents directly within their digital governance system. By consolidating all information in a single dynamic digital platform, Zeck provides board members with reassurance regarding their company’s compliance requirements from start to finish.
2. OnBoard
OnBoard is a software designed specifically for managing board meetings. It includes a useful feature called minutes builder, which helps users create meeting minutes easily. Additionally, the software allows for attendance tracking, task creation, and making notes directly within the platform. With OnBoard, users can streamline the board meeting process and
The board meeting software includes a useful engagement analytics feature that provides insights on which documents are being read and which aspects of the meeting are prompting attendees to take notes. This valuable information allows for better planning of future meetings.
Additionally, the software also offers an eSignatures feature, which enables the sending and signing of documents from any device. This ensures that all essential documents receive approval without the need for switching to a separate eSignature application.
If you’re looking for user-friendly board meeting software, OnBoard is the perfect choice. It offers a consistent typography, prioritizing important information for users. With its cross-platform design, OnBoard ensures that users on various devices can access information without the need for customization.
With the integration of Zoom, OnBoard allows users to easily initiate remote meetings without having to switch to a different application. This board meeting software serves as a secure and centralized platform where users can store and access important documents, eliminating the need to search for files in separate software or storage devices.
3. Boardable
Boardable is a software-as-a-service (SaaS) platform that offers a subscription service that can be accessed on a monthly, quarterly, or annual basis. The platform is completely web-based, allowing users to easily access it from any device, including PCs, tablets, and smartphones.
With the use of board meeting software, you have the convenience of suggesting meeting times directly within the application and receiving a comprehensive overview of the responses. This eliminates the need for exchanging numerous emails or making phone calls. The software also provides useful features such as tracking upcoming meetings, accessing meeting agendas, and participating in relevant polls by voting.
Additionally, you can efficiently document meeting information using the minutes feature. Furthermore, the software allows you to seamlessly include and delegate tasks directly from the recorded minutes. Boardable seamlessly integrates with popular calendar applications such as iCalendar, Outlook, and Google Calendar.
It offers convenient agenda-building templates to help you get started quickly. Additionally, you have the option to export your agendas to the team in PDF format. For any assistance, you can access a comprehensive knowledge base with detailed documentation or engage in proactive live chat support.
4. Zoho Meeting
Zoho Meeting is an efficient online platform that aims to simplify virtual meetings and webinars. This software allows users to effortlessly host or participate in meetings from any location, utilizing either a web browser or a mobile app, eliminating the hassle of software installation.
Zoho Meeting offers a reliable and user-friendly online platform for board members to efficiently conduct their meetings. With its advanced features including audio, video, and screen sharing capabilities, this software is essential for presenting reports, discussing agendas, and making collaborative decisions.
Additionally, the software allows for meeting recording, which is highly advantageous for creating official records of the proceedings and for board members who are unable to attend the meeting in real-time.
The board meeting software also offers moderation features that enable the host to control participant access and speaking rights. This is essential for maintaining organization and discipline during board discussions. Zoho Meeting prioritizes security by providing encryption and meeting locks to ensure the confidentiality of board communications.
Zoho Meeting is compatible with several other software such as Zoho CRM, Zoho Campaigns, Microsoft Teams, Slack, and Gmail.
5. Parabol
Parabol is a cost-free, open-source software designed specifically for small businesses to facilitate board meetings. This software enables teams to provide anonymous feedback on their work, thereby promoting team growth and improvement.
With the use of board meeting software, it is possible to facilitate multiplayer grouping, which involves bringing together different team members to collectively reflect, address concerns, and resolve grievances. This feature ensures that everyone remains actively engaged during meetings.
Additionally, the software enables the spotlighting of new employees and encourages their participation through icebreakers. Moreover, the software allows for the creation of meeting summaries, ensuring that all participants are kept up to date and
Individuals have the ability to include items on the agenda before or during the board meeting in order to address their concerns. Additionally, it is possible to add actionable next steps to the agenda and share them directly with applications such as Jira and GitHub. Furthermore, Parabol seamlessly integrates with Slack.
6. BoardPro
BoardPro offers a comprehensive range of tools and functionalities designed to assist you in effectively managing your online board meetings. With BoardPro, you have the capability to categorize meeting items into thematic or departmental groups, ensuring a well-organized and structured discussion.
The platform provides flexibility by allowing the inclusion of word processing files and effortless modifications, which can then be easily distributed to the board members with just one click. Additionally, BoardPro facilitates collaborative annotation of board papers, promoting seamless teamwork and cooperation.
BoardPro allows you to conveniently record and store all your meetings digitally. With the ability to access these recordings from any device and location, you have the flexibility to review important discussions and decisions whenever and wherever you need to.
In addition to its recording capabilities, BoardPro offers a range of useful features. For instance, it provides automated email reminders to ensure that all board members are reminded of upcoming meetings and deadlines. Furthermore, the software facilitates interactive board voting, allowing participants to easily express their opinions and preferences.
7. Diligent ESG
Diligent offers a software solution specifically designed for corporate board directors to enhance governance practices. This board meeting software facilitates the distribution of important meeting materials throughout the organization. With a centralized document storage space, users can conveniently add, edit, and remove documents.
The software also allows for easy annotation of documents and the addition of board meeting minutes. Furthermore, this versatile product can be accessed from desktop computers as well as Android and iOS devices.
In addition to helping with the management of board meetings, diligent boards provide valuable governance resources. They offer the board access to industry and company information and analytics, as well as curated news and director resources to support the decision-making process.
8. Intelligence Bank Boards
This software enables businesses to efficiently create and manage their digital assets throughout their lifecycle.
In addition to its robust features for marketing operations, IntelligenceBank also offers the capability to plan, organize, and conduct board meetings. This ensures that company leadership and stakeholders are always well-informed about brand portfolios and upcoming projects.
With IntelligenceBank, you have the ability to make private notes on documents and decide whether or not to share them with other users at a later time. This feature allows you to take your time to study and research agenda items before sharing your thoughts with others.
9. Nasdaq Boardvantage
Nasdaq Boardvantage is a highly regarded software specifically designed for board portals. This software offers efficient meeting management capabilities, allowing users to effortlessly create both single and multi-day meetings. With just a few clicks, users can add important details, keep track of board member attendance, attach necessary files, and even initiate remote meetings.
Through the utilization of their board meeting software, users are able to access a centralized platform that provides a comprehensive overview of files and ongoing projects. The software’s search functionality simplifies the process of locating pertinent documents.
Additionally, the software offers numerous collaboration features, including the ability to add comments, share notes, and tag specific users or groups. Furthermore, users have the capability to create surveys and questionnaires within the software.
10. BoardEye
BoardEye, developed by Axar Digital, is a cutting-edge software specifically designed for board meetings. This innovative platform facilitates the transition to paperless meetings by offering a range of useful features such as document management, agenda creation, data access management, and RSVP sending.
When it comes to managing documents, the board meeting software allows you to easily add and share files. You can also make annotations on documents, highlight important text, and collaborate with your team members through comments and tagging features.
The software also provides e-signature tools, allowing you to sign documents and give your approval even when you’re on the move. Additionally, you can conveniently add meeting minutes and invite team members to edit the agenda to streamline the agenda building process.
When using BoardEye, you have the ability to determine the level of access that each member of your team has in regards to the company data and app settings. Integrations are not mentioned on the BoardEye website. Customer support is available through email and chat, and there is comprehensive documentation available for all aspects of the product.
11. BoardSpot
The board meeting software provided is specifically tailored for nonprofit organizations. It offers a range of tools to streamline meeting management, such as creating agendas, scheduling meetings, managing committees, taking notes, sharing documents, and recording attendance. With this cloud-based solution, you have the flexibility to include an unlimited number of members, groups, and meetings.
12. Govenda
Govenda is an innovative platform that focuses on enhancing strategic goals, member engagement, and board governance. This software offers a range of essential features, including document management with access permissions, the ability to create board books with annotation and sharing options, the convenience of managing multiple boards with just one sign-on, and the added benefit of legally binding electronic signature tools within the application.
13. eMeetings
The primary purpose of this software is to streamline and facilitate the organization and execution of board meetings. It offers features such as agenda creation and the option to upload reports, allowing for the easy sharing of board documents and providing board members with a comprehensive agenda that includes annotations.
By eliminating the need for paper documents, this software ensures that all communications related to board meetings are conducted in a secure and safe manner.
14. Convene
The purpose of this software is to enhance the efficiency of board meetings and management. It offers a range of user-friendly features like agenda compilation and distribution, document annotation, meeting minute generation, and action item tracking. Convene can be accessed on various platforms, providing greater flexibility and accessibility to meet the unique needs of every board.
15. BoardPAC
BoardPAC is a software designed specifically for managing meetings. It prioritizes offering an uncomplicated, protected, and environmentally-friendly digital platform for board members and executives to communicate.
The software is compatible with various mobile devices, such as Android, Apple, and Windows, allowing team members to safely share board materials during both online and in-person meetings.
16. GOVRN
GOVRN is a board meeting software that operates in the cloud. Its main purpose is to assist users in simplifying various tasks such as collaboration, document management, minutes management, and scheduling.
This is achieved by offering features like document scanning, recorded meeting tools, email inbox integrations, and real-time in-app voting. Additionally, users have the ability to create and manage multiple boards with an unlimited number of members.
17. ZipDo
ZipDo is a cutting-edge solution that enhances team collaboration by transforming the way meeting notes are created, organized, and shared. With its advanced features like real-time minute drafting, collaborative editing, and seamless integration with popular productivity tools and calendars, this software is an essential tool for boardrooms in companies of all sizes.
A standout feature of ZipDo is its ability to instantly record minutes during board meetings, allowing attendees to stay in sync without the need for traditional note swapping. This eliminates the reliance on outdated methods and makes it easy for board members to revise and add notes to capture the most up-to-date information after the meeting.
In addition, the exceptional feature of ZipDo’s board meeting software is its ability to categorize meeting minutes seamlessly. It provides a convenient filing system by allowing users to archive and search for specific minutes easily. This feature enhances the effectiveness of the software by enabling quick retrieval of necessary information without the hassle of manual searches or endless scrolling.
When it comes to sharing information, ZipDo ensures safe data transmission among board members, associates, and business partners through its detailed access control feature. Its integration with calendars allows for the simultaneous creation of meeting minutes, eliminating the need for manual entries.
18. BoardEffect
BoardEffect is a cutting-edge software specifically created to streamline and enhance all aspects of board administration and collaboration. This platform is user-friendly and highly secure, providing board members with the ability to communicate, share documents, schedule meetings, and conduct votes and approvals digitally.
The software prioritizes data protection and confidentiality by adhering to strict security standards. Notable features of BoardEffect include centralized document management, comprehensive board meeting management, committee/task workspaces, and strategic planning tools, all of which contribute to more effective and efficient board operations.
19. Aprio
Aprio is a robust software designed specifically for board meetings. It serves as a centralized platform that enhances board communication and streamlines various board-related tasks. With its user-friendly interface, users can easily manage meetings, access documents, add annotations, participate in online voting, and electronically sign important documents.
The software prioritizes security and transparency, enabling board members to collaborate seamlessly while ensuring confidentiality. Additionally, Aprio offers automated scheduling and reminders, member surveys, and board evaluations, all of which contribute to improved board governance and more efficient workflow.
20. Mentimeter
Ensure a professional and organized board meeting by utilizing a board meeting software. With the help of Mentimeter, you can easily create engaging presentations that include relevant topics and interactive features.
Live polling, Q&A, and open-ended questions allow you to gather valuable insights from your fellow board members, which are then displayed as dynamic visuals on the screen. These contributions can spark debates, form decisions, and even introduce new ideas.
After the meeting, you can effortlessly download all the important material as a PDF with just a click of a button for future review. To simplify the process further, Mentimeter provides a useful Board Meeting Template.
21. BoardBookit
If you happen to be a non-profit organization seeking a high-quality board meeting software, BoardBookit is the perfect solution. This software offers various features such as an online member directory, the ability to set role-based permissions on your database, and the option to send documents with e-signatures.
22. Huddle
Huddle is collaboration and content management application, offering all necessary collaboration tools one would need. This software is it is easy to use and suitable especially for those working online or often remotely, as the support of mobile devices really gives the opportunity to use it at any time.
23. twelve Directors’ Portal
The twelve Directors’ Portal is a comprehensive software specifically created for startups and agencies to manage board meetings. It offers a wide range of features and is compatible with Macintosh computers.
This online board management system is suitable for nonprofit organizations and provides functionalities such as scheduling, multi-company support, and calendar management all in one place.
24. eSCRIBE
eSCRIBE offers a board meeting software that operates on the cloud and eliminates the need for paper. This software streamlines all tasks related to board meetings, allowing you to save time and increase efficiency. It is particularly designed to cater to public sector boards, committees, and councils.
25. BoardMax
BoardMax is a software for managing boards that is specifically designed for use by agencies and small to medium-sized enterprises (SMEs). It offers a range of solutions tailored for web applications.
With BoardMax, users can easily manage their board meetings, member directories, and permissions through a user-friendly calendar management system. This software also includes features such as document management, making it a convenient all-in-one solution for organizations, particularly nonprofits.
26. BoardManagement
As a cutting-edge software for board meetings, this BoardManagement will greatly assist you in effectively managing your corporate meetings. By centralizing all employees and directors, regardless of their physical location, this software ensures seamless collaboration and communication.
27. Boardtrac
If you find it challenging to organize a fruitful board meeting, you can rely on Boardtrac, a top-notch software solution for board management. This software goes above and beyond by providing support through a board meeting app, enhancing its effectiveness even further.
28. Solstice
Solstice is a software specifically developed for Enterprises and Agencies, aiming to facilitate board meetings. With a focus on Windows operating systems, Solstice offers a range of solutions that cover all aspects of board meetings, including committee meetings, internal meetings, and materials management.
This all-in-one online board meeting system ensures a streamlined and efficient process.
29. Egenda
Egenda is a software specifically developed for Enterprises and Agencies to facilitate board meetings. It offers a range of features and solutions that cater to the needs of businesses. Egenda is compatible with Windows operating system.
This online platform for board meetings provides various tools such as legislative meetings, scheduling, meeting preparation tools, minutes management, and the convenience of having all board meetings in one place.
30. Magic Minutes
Magic Minutes is a tool that is specifically developed for Startups and SMEs. It offers a complete solution for web applications and includes features like Materials Management, Internal Meetings, Attendee Management, Meeting Preparation Tools, and Agenda Management.
With Magic Minutes, all of these functionalities are conveniently available in one place.
31. Stratsys
Stratsys Meetings is a software specifically designed to cater to the needs of agencies and SMEs. It offers a range of features and solutions for conducting board meetings efficiently.
This web-based application provides tools for managing board meetings, tracking action items, scheduling meetings, organizing legislative meetings, and managing meeting minutes all in one convenient platform.