Board Governance Software is a technological solution designed to optimize and enhance the management of board governance. This software streamlines multiple tasks, including meeting scheduling, document sharing, efficient communication, minute-taking, and voting on governance issues.
By providing a secure and centralized platform, board members can easily collaborate, make informed decisions, and keep a comprehensive record of all actions taken. This tool promotes regulatory compliance, transparency, and accuracy while reducing the possibility of errors and the burden of paperwork.
If you are in search of superior software for board governance, you have come to the correct destination. We have analyzed the data and put in an extensive effort to compile a comprehensive guide on the finest board Governance software options available in 2024.
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What is Board Governance Software?
Board governance software refers to a digital solution that organizations utilize to effectively manage and streamline the functions of their board of directors. This software includes various tools that aid in organizing board meetings, overseeing documents, ensuring adherence to governance regulations, and enhancing communication among board members. By offering a centralized system, this software enables organizations to efficiently handle all aspects and information pertaining to board governance.
Board governance software provides numerous advantages for organizations. It simplifies the management of board meetings, making the process more efficient and streamlined. This software also greatly improves the handling of documents, ensuring that important files are easily accessible and well-organized.
Furthermore, it enhances communication and collaboration among board members, fostering a more cohesive and productive environment. By promoting compliance with governance protocols, the software helps maintain transparency in board operations. It also guarantees secure storage and access to sensitive board materials, safeguarding confidentiality. Moreover, the software offers convenience for board members, enabling them to access information and participate in governance.
Why Use Board Governance Software?
Board governance software is a crucial tool for maintaining corporate organization. It facilitates collaboration among the board of directors, senior management, and legal departments, enhancing efficiency and eliminating obstacles often encountered with traditional paper-based procedures.
There are many benefits of using board management software. Here are the highlights:
- Accessible Board Intelligence
- Board governance software is designed to assist with organizing and managing discussions and decisions made by a board. This software provides a secure and centralized location for storing all board materials. With the help of this software, document management becomes easier and finding meeting summaries or following up on action items becomes more straightforward.
- Save Time
- By utilizing board governance software, the time required for meeting preparation is significantly decreased from hours to mere minutes. This not only relieves the administrative workload for support staff but also streamlines many management responsibilities. The software automates various tasks, including agenda preparation, distribution of board meeting minutes, and file sharing. As a result, board directors can focus more on crucial activities such as strategy development and decision-making.
- Increase Engagement
- With the help of board governance software, you can enhance your interaction and communication with committee members. This software enables you to share information instantly and utilize collaborative tools to receive valuable input on board meeting materials.
- More Effective Governance Performance
- With the use of board governance software, the transparency of board meetings and processes is enhanced. This allows for easier accountability of board members and executive teams regarding strategic decisions. Moreover, the software includes security features that effectively safeguard sensitive company data from unauthorized access, ensuring compliance with regulatory requirements.
Best Board Gorvenance Software in 2024
1. OnBoard
OnBoard is a specialized platform that assists with digital board meetings. This software is developed to enhance communication and simplify tracking data and analytics processes. It enables board members to make better-informed decisions.
With the use of their board governance software, you can easily create and manage your board meeting agenda. The software allows you to arrange important topics and assign responsible individuals to each one.
Additionally, you can also make changes to the meeting agenda through the board meeting minutes builder. It enables you to assign tasks to participants, monitor meeting attendance, and track other important tasks.
OnBoard seamlessly integrates with Zoom, eliminating the need for participants to exit the system in order to join a video meeting. They can conveniently connect to the session directly from their meeting agenda page.
OnBoard’s board governance software offers a range of advanced features. These include the capability to conduct voting and approval surveys and questionnaires. Additionally, the software provides detailed engagement analytics which provide valuable insights into the content that board members access the most.
Users can also communicate with each other through private one-on-one messaging or participate in group chats within a secure and protected environment. The software’s board governance features include efficient document management, allowing users to easily import and share files in various common formats.
To streamline document review, users can utilize annotation tools to emphasize, draw, or add sticky notes to files. Additionally, the system offers embedded document control functionalities, empowering users to specify individuals who can review and/or edit specific items at a highly detailed level.
The Board Governance Software, OnBoard, seamlessly integrates with popular tools and platforms such as ADP, Google Drive, Govenda, Zoom Meetings, and Microsoft 365. This includes various Microsoft applications like Word, Excel, Outlook, and PowerPoint.
Additionally, OnBoard is fully compatible with Android and iOS mobile devices, allowing users to access the software on the go.
2. Diligent ESG
Board Governance Software provided by Diligent is a comprehensive solution that enables leaders, directors, and other stakeholders to collaborate effectively and gather essential information for making well-informed decisions and achieving business objectives.
This software facilitates the management of board, committee, and leadership meetings, as well as the oversight of individual entities and subsidiaries within multinational corporations. With Diligent’s Board Governance Software, users can streamline and automate workflows, ensure secure communication, and customize their dashboards to monitor the metrics that are most relevant to their needs.
Board Governance Software is the perfect solution for large organizations that require assistance in effectively managing their governance processes. Diligent offers a comprehensive software suite that includes various tools to support auditing, risk management, compliance, and ESG (environmental, social, and governance) objectives.
With their platform, organizations can easily visualize corporate structures, facilitate mergers and acquisitions (M&A), and ensure audit readiness. Furthermore, their Modern Governance solution digitizes board books and meeting materials, such as agendas, meeting minutes, board evaluations, and questionnaires, streamlining board operations for increased efficiency.
Diligent serves as a board governance software that seamlessly integrates with popular communication and security platforms such as Microsoft Teams, Messenger, Okta, and SecurityScorecard. While additional integrations are available, the specific software platforms are not disclosed on their website.
3. Azeus Convene
The board governance software provided by Convene offers executives a comprehensive digital solution for managing board activities. With this platform, executives can easily share documents, collaborate in real-time, and communicate through advanced video conferencing.
Formerly known as Azeus Convene, this board portal software streamlines various processes, including voting on resolutions with its live voting feature and approving documents through integrated e-signature functionality.
Additionally, the software’s document collaboration tools enable users to highlight sections, make notes, and assign action items to specific colleagues during virtual meetings. In order to maximize the effectiveness of your virtual board meetings, the board governance software, Convene, offers an integrated video conferencing feature.
This allows you to easily record the session and automatically generate a transcription of the meeting. This is particularly beneficial for board members who were unable to attend, as they can easily catch up on what was discussed. Additionally, the written transcription serves as a valuable tool for record-keeping purposes.
The Board Governance Software developed by Convene offers a range of robust security features to ensure the safety of sensitive information. These features include two-factor authentication, ISO certifications, AES-256 encryption, and a remote wipe feature that allows for immediate removal of document permissions when necessary.
Additionally, Convene’s software is SOC compliant and SSAE 16 certified, further enhancing its security measures. The mobile application offered by Convene seamlessly connects with various video conferencing platforms such as Google Meet, Microsoft Teams, Skype, WebEx, and Zoom.
4. BoardPro
BoardPro offers a board governance software that simplifies administrative tasks such as agenda setting, board pack creation, meeting minute taking, and action assignment. Their software features an agenda builder that comes with pre-loaded templates, but users also have the option to customize their own templates and easily reuse them for future meetings.
The software for board governance offers a user-friendly agenda builder that allows for easy organization of meetings. With the drag-and-drop feature, users can easily arrange the building blocks of the agenda. Additionally, there is no limit to the number of document links that can be embedded directly into the agenda.
Once the agenda is published, the embedded documents automatically create the board pack. Users can access the board pack view to annotate the documents using the software’s in-app annotation tools. Furthermore, automatic reminders can be assigned to documents, and notes, decisions, and action items can be tracked in the meeting minutes.
When the board pack is published, any action items are automatically sent to the respective action owners, ensuring that all board members stay focused and informed. The Board Governance Software, known as the Governance Repository, efficiently organizes and stores all important documents such as agendas, board packs, and meeting minutes in a chronological order.
This feature enables users to easily and quickly locate the desired information. To ensure the security of sensitive data, BoardPro offers user permission settings, document locks, and restrictions on functions such as printing and downloading. Additionally, users can utilize the governance folders provided by the software, which offer unlimited storage space for other corporate documents that board members may need to access.
5. Govenda
Board Governance Software offered by Govenda serves as a centralized platform for various board-related functions such as pre-meeting planning, in-meeting discussions, post-meeting minutes, and document management. Govenda’s system enables users to respond to meeting invitations, access important documents such as meeting minutes and electronic board books, and stay updated with company news and announcements.
Additionally, the software facilitates collaboration among board members through both group and individual chats. The board governance software offers various additional functionalities such as electronic voting, which facilitates the smooth completion of board resolutions. It also allows users to electronically sign documents.
Moreover, the software’s presentation mode synchronizes all devices used by attendees, ensuring that everyone remains updated with the same presentation material. However, it is worth noting that the software does not currently have integrated video conferencing capabilities, although this feature is expected to be added in the near future.
6. Nasdaq Boardvantage
Nasdaq Boardvantage is specifically designed to cater to the needs of board directors, committees, executive leadership teams, and the administrative teams that provide support to them, such as secretaries, administrators, and information technology and security professionals.
Renowned companies like Starbucks, P&G, Lenovo, Suncor Energy, and AAA already utilize this software. It streamlines the process of exchanging confidential information and serves as a centralized repository for important board documents. Additionally, it facilitates voting and approval procedures and allows for the collection of feedback through surveys and questionnaires.
In addition to the standard features found in a board management portal, Nasdaq Boardvantage provides specialized services to assist with member evaluations and enhance the efficiency of your board of directors. Their Board Advisory Team collaborates with your executive committee to create a personalized evaluation process tailored to your organization’s specific goals and requirements.
Once the evaluation process is initiated, feedback from directors is gathered and consolidated into a comprehensive report, which includes a visual heat map, skills matrix, priority graph, anonymous responses, action points, and significant findings. Nasdaq Boardvantage offers flexible options for organizations, providing both on-premise and SaaS (software-as-a-service) solutions for their board governance software.
Additionally, their system seamlessly integrates with popular platforms like Microsoft Teams and Zoom, streamlining the video conference experience.
7. ContractZen
ContractZen is a Board Governance Software is a cloud-based. This software integrates board meeting management, contract management, and virtual data room capabilities into a single platform. The software is powered by advanced meta-data driven technology, making document storage and retrieval easier using searchable meta tags.
It also includes useful features such as setting reminders for important contract dates to prevent missing any deadlines. ContractZen offers a comprehensive solution for managing board meetings. With this software, you can efficiently schedule meetings, create agendas, and keep track of meeting minutes.
Additionally, ContractZen provides task management tools to help prioritize items and facilitate collaboration among board members. This software also includes virtual data rooms, which are especially useful for teams involved in joint ventures or M&A situations. These virtual data rooms allow you to securely store and access important financial, tax, and legal documents required for due diligence processes.
ContractZen seamlessly connects with various digital signature platforms like Adobe Sign, Assently, DocuSign, SignHero, and Visma Sign. It also offers built-in integrations with Microsoft Office 365, Microsoft Outlook, and other single-sign on systems like Microsoft Azure.
8. Ansarada Board
Ansarada Board is a widely recognized and reliable solution for managing boards. It is utilized by numerous renowned companies such as Visa, Coca Cola, Nestle, Shell, Quantas, Goldman Sachs, Morgan Stanley, Deloitte, KPMG, Rothschild & Co., and Credit Suisse. Notably, 80% of their customer base consists of the top 100 banks worldwide.
The board governance software provided by this company assists board members in various tasks such as creating board packs, setting meeting agendas, documenting meeting minutes, assigning action items, storing digital files, voting on resolutions, and electronically signing documents.
Additionally, their system offers advanced features like notifications for new content, real-time analytics, intelligent folders, synchronization of annotations across devices, and side-by-side document comparisons. Furthermore, the software keeps a detailed record of document reviews and annotations, making it convenient for administrative support staff to keep track of updates.
The Ansarada Board software offers seamless integration with popular software tools such as Box, Dropbox, Google Drive, OneDrive, and more. Moreover, it provides dedicated applications for iPhone/iPad and Windows 10 devices.
9. BoardMaps
Board Governance Software offered by BoardMaps provides a comprehensive solution for streamlining and managing board meetings. From initial preparations to post-meeting tasks, their software efficiently handles every aspect of the board meeting process.
With their software, you can easily create meeting agendas, collaborate on documents and supporting materials, and effortlessly generate board books for review. Additionally, you can conveniently send meeting invitations to all attendees and send specific agenda item invites to individuals who are only required for certain parts of the meeting.
Board Governance Software allows executives to make decisions and take actions during meetings. They can vote on resolutions, establish action items, set deadlines, and assign individuals responsible for completing tasks. BoardMaps, the software, even has the capability to send automated reminders until tasks are finished.
10. eMeetings
eMeetings is specifically designed to assist individuals who are not comfortable with technology in making the transition from paper-based to digital board meetings. This user-friendly platform is intuitive and ergonomically designed to improve board governance and streamline meeting scheduling.
eMeetings offers strong security features and a wide range of digital tools, including an agenda builder and meeting minutes, eliminating the need for board members to take notes or rely on printed materials.
11. BoardPaq
BoardPaq is a software specifically designed for board governance. It offers both on-premise and cloud-based features, making it accessible for organizations of any size. With this platform, you can easily plan and oversee board meetings, utilize collaboration tools to share important documents, keep track of projects and tasks, conduct polls, and establish a central hub for all board-related information.
12. BoardEffect
BoardEffect provides a comprehensive board governance software solution that caters to the specific requirements of nonprofits, community healthcare organizations, and higher education institutions. Their agile board management system includes various tools for facilitating the annual meeting process, such as resources for new member orientation and policy handbooks.
13. iDeals Virtual Board Room
iDeals Virtual Board Room is a top-notch platform for managing boards. It stands out as it operates on the cloud, making it easier for board members to communicate digitally. This software provides various features, such as document sharing before meetings and monitoring important updates. With offline and online access to corporate documents, it enables seamless communication between board members.
14. Parabol
Parabol is a highly recommended choice for small enterprises and non-profit organizations. It is a cost-free and open-source solution designed specifically for the management of board or remote meetings. With this software, users have the flexibility to add agenda items both prior to and during the meetings.
Additionally, it automatically generates comprehensive summaries of the discussions, ensuring that those unable to attend stay informed. Parabol offers the convenience of including actionable next steps in agendas or sharing them on platforms such as GitHub and Jira.
In addition, it seamlessly integrates with popular communication tools like Slack or Microsoft Teams, ensuring smooth and efficient collaboration. One notable feature is the multiplayer grouping, which enables team members to brainstorm together and find solutions to problems.
Moreover, Parabol provides a platform for team members to offer anonymous feedback, promoting a collaborative environment for improvement. This software solution provides top-notch security features suitable for businesses. Additionally, it offers a specialized support channel to cater to immediate assistance needs.
15. Board Intelligence
Board Intelligence is a software platform that helps manage board meetings. It is used by various businesses, regardless of their size. This platform is especially popular among financial companies, educational institutions, and manufacturers due to its strong security features. It serves as a helpful tool for corporate housekeeping, enabling directors and administrators to conduct virtual meetings, share files, and create meeting schedules or agendas.
With Board Intelligence, members have the convenience of voting electronically, making document annotations, and approving materials with an e-signature. Our platform seamlessly integrates with popular video conferencing apps. Additionally, you can easily upload files in Excel, PDF, or DOCX formats by simply dragging and dropping them. Furthermore, our software allows you to restrict access to sensitive content for specific individuals or groups.
One impressive aspect of this product is Lucia, a management reporting software that utilizes artificial intelligence. With Lucia, users can create board reports that contain valuable and precise insights. To ensure security, board meetings and materials are safeguarded with two-factor authentication and data encryption. Additionally, users can expect top-notch support services, including 24/7 online chat and personalized training for directors and administrators.
16. ZipDo
ZipDo is a board governance software that transforms team coordination by revolutionizing the way board meeting notes are managed, structured, and shared. This cloud-based software offers a real-time note-taking feature, collaborative editing capabilities, and effortless integration with popular calendars and productivity tools, making it an essential tool for boards of all sizes.
One standout aspect of ZipDo is its ability to take real-time notes during board meetings. This feature guarantees that all members are updated and eliminates the need for passing around handwritten notes. After the meeting, board members can quickly make changes and additions to the notes, ensuring they always reflect the most up-to-date information.
ZipDo is an excellent board governance software solution for maintaining accurate and efficient meeting records. ZipDo excels in organizing notes, providing a hassle-free system for categorizing them into various channels or folders. Its searchable notes feature enhances productivity by enabling fast access to specific data, eliminating the need for endless scrolling or time-consuming manual searches.
BoardMaster offers a highly secure way to share notes. Its advanced access control mechanism allows board members, shareholders, and partners to easily and safely share important information. Additionally, ZipDo can integrate with calendars to streamline the process of creating collaborative meeting notes. This eliminates the need for manual data input and ensures a more efficient and automated approach.
17. Wrike
Wrike is a widely adopted platform utilized by over 20,000 companies worldwide. It offers efficient organization of files through the creation of spaces, projects, and folders. With role-based access, sensitive information remains secure. Team dashboards enable task assignment and progress monitoring.
Board meetings can be conveniently scheduled using shared team calendars, and directors can communicate seamlessly in real-time by integrating preferred messaging apps. Wrike facilitates streamlined board management activities, fostering collaboration and unity within organizations.
18. Sherpany
Sherpany is a top-rated software in Switzerland that focuses on managing meetings effectively. It is specifically designed to cater to the requirements of Board, Board Committee, and Executive meetings.
Sherpany simplifies the entire meeting process, starting from preparing the board to facilitating asynchronous collaboration. It also enables the distribution of digitally signed meeting minutes and tracks action items efficiently.
19. Ideagen Huddle
Ideagen Huddle offers a more efficient and secure solution for collating and sharing board materials. Gone are the days of relying on email and paper copies, as Ideagen Huddle provides a user-friendly and collaborative portal for managing agendas, documents, and discussions.
This software is optimized for both desktop and mobile, ensuring accessibility and convenience. With strict security controls in place, Ideagen Huddle guarantees the confidentiality and protection of your board’s sensitive information. Additionally, it offers auditability for easy tracking and governance.
20. Process PA
Transition your board to the digital realm with Process PA, the user-friendly and contemporary portal for effective governance. By streamlining essential processes, Board Governance Software ensures the seamless functioning of your board.
Additionally, it facilitates committee members in staying informed about their board responsibilities through convenient access to online documentation. All data is securely stored on a cloud storage system that adheres to the highest industry standards.
21. DocSend
Manage your upcoming board meeting using DocSend Spaces, a board governance software. With this software, you can easily create a secure data room to share important board materials in advance.
You can also make real-time updates to documents and present them to board members who are not physically present. One of the key features of DocSend Spaces is its strong security measures, which allow you to maintain complete control over the accessibility of your shared documents.
22. Carta
Carta is a platform that simplifies the process of tracking and managing ownership for equity holders in private companies, as well as handling various back office functions. The software was established in 2012 with the initial aim of assisting private companies in managing their cap tables.
However, it has since evolved to offer additional services such as 409a valuations, ASC 820 valuations, and fund administration. With a track record of trust, Board Governance Software is relied upon by over 21,000 companies and more than 1.5 million unique stakeholders. It has also successfully valued over $1.8 trillion in private assets.
23. idgard
idgard provides a secure platform for communication between board members and supervisors. Using our patented Sealed Cloud technology, idgard offers a highly secure data room solution for sharing and storing important documents before they are published within and outside the organization. This ensures that board and management communication remains secure and confidential.
24. Knowa
Ensure the long-term effectiveness of your Board of Directors by Knowa’s user-friendly. This innovative platform incorporates artificial intelligence to enable efficient knowledge discovery, seamless collaboration, and streamlined meeting management within a secure.
25. Aprio
Aprio is a user-friendly software designed to enhance board management processes. It simplifies board meeting preparation and communication, increases board engagement, and facilitates decision-making beyond the boardroom.
Trusted by credit unions, banks, healthcare institutions, educational organizations, and public corporations, Aprio offers a secure cloud-based platform that allows instant access to board materials from any device. It also enables real-time collaboration and communication. Aprio stands out in the industry with its exceptional customer service, providing 24/7 support from former board admins.
26. Ncontracts
NboardPortal provides a convenient platform for board directors to access essential information. This software can be customized to fit your financial institution’s operational setup. With its various modules, your organization can streamline and monitor board discussions, policy approvals, and decision-making processes, all in a centralized location.
27. BoardSpot
BoardSpot is a user-friendly online platform specifically created to streamline the management of nonprofit committees, meetings, and documents. With BoardSpot, nonprofit organizations can easily engage their board members by simplifying tasks such as sending meeting announcements and receiving RSVPs.
Additionally, all governing documents are conveniently displayed on a single page, ensuring easy accessibility at all times.